Computer Replacement Cycle

Last Updated: 12 December 2017 at 21:08

 

Replacement Cycle

Church computers are replaced on a five-year cycle in accordance with local and area facility management (FM) group budgets. Hardware failures are an exception to this policy. The stake physical facilities representative should work with the FM group during the fourth year of the computer’s life so that funds from the annual plan can be requested to replace the computer during the fifth year.

Monitors and printers may be replaced as needed. When a need arises, the technology specialist should contact the stake physical facilities representative (PFR), who will address issues or replacement needs with the FM group. If you have questions about where a particular computer is at in its life cycle, the PFR can inquire of the FM office.

Procurement

The local FM group is responsible for procuring computers, monitors, and printers. Local units are not charged for these purchases, and there are no forms that need to be filled out. The stake physical facilities representative simply contacts the FM group and tells them what is needed. If the FM group doesn’t have the proper equipment in stock, they will order hardware based on current guidelines. 

Computers for new units

When a new ward is created in a location where MLS is authorized, the stake physical facilities representative contacts the FM group, which orders the new computer and printer.

Repair

After the manufacturer’s warranty has expired, computer repairs become the responsibility of the FM group. The FM group completes a cost analysis to determine whether to repair or replace a computer that is no longer under warranty but is not yet scheduled for replacement.

Disposal or transfer of computers

After the technology specialist has received approval from the stake physical facilities representative (PFR), the technology specialist should erase the hard drive of the old computer and then follow instructions given regarding the disposal or transfer of the old computer. The FM group will dispose of or transfer the computer. Computers are considered hazardous waste, and the Church can be held at significant liability if computers are not disposed of properly.

Erasing hard drives

See “Erasing a Hard Drive.”

Supplies

Local units are responsible for standard printer supplies such as paper and toner. These are paid for from local unit funds.

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