Keeping Church Information Safe

Last Updated: 22 August 2017 at 10:42

 “All things whatsoever ye would that men should do to you, do ye even so to them.” —Matthew 7:12 

Collecting Sensitive Information

As a ward or stake leader, you are a steward of sensitive information. It is important that you share this information only with those who need it to fulfill their callings and assignments.

Membership and Financial Data

  • Keep Church membership and financial data confidential.
  • Follow the instructions in Handbook 1: Stake Presidents and Bishops (2010), 13.8, “Confidentiality of Records,” by (1) recording only information the Church requires and (2) using that information only for approved Church purposes.

Personal Data

  • Collect, with the individual’s consent, only the information required to perform priesthood ordinances and keep approved records.
  • Follow the instructions in Handbook 1, 17.1.35, “Privacy of Members,” by not using members’ personal data for personal, commercial, or political purposes.
  • Respect all applicable data protection laws.

Forward your questions regarding privacy laws or legal requests for accessing membership information to the relevant authority:

  • Outside of the United States, contact your area legal counsel (ALC).
  • Within the United States, contact the Church Data Privacy Office:

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Protecting Sensitive Information

Passwords

On LDS.org, your LDS Account username and password are used to access general Church information and resources, including Member and Leader Services (MLS) software, Church Unit Banking Services (CUBS), and Leader and Clerk Resources.

Choose a strong password that is:

Long

Contains at least eight characters or better, is a longer but easy to remember phrase.

Unique

Significantly differs from passwords you use elsewhere

Private

Does not contain your name, username, or company name

Confidential

Is not shared with others

Storing Data

The Church uses security features to protect information that is stored or transmitted using Church applications, including MLS and CUBS.

  • Do not export membership or financial data from Church applications.
  • Do not store data found in Church applications in consumer cloud storage apps (such as Dropbox or Google Drive).

Mobile Devices

Protect sensitive information that is accessible from a mobile device.

  • Use a personal identification number (PIN) or better, a password to access your device.
  • Do not leave your device unattended.
  • Do not store highly sensitive Church information on your device.
  • Use location services, if available, to locate your device if it is lost or stolen.

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Being Smart Online

“O be wise; what can I say more?” —Jacob 6:12

Be wise

Listen to the Spirit and trust your instincts. Be on the lookout for details that do not make sense.

Be cautious

Be skeptical of any message that you did not request or initiate. If the message does not feel right, do not do what it asks.

Be discreet

Do not post detailed information about your calling on social media, including your assignments, any application or system access details, or Church financial information, such as budget details.

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Leader and Clerk Resources

Membership Reports, Lists, and Forms

Also see the LDS Tools mobile application for Android and iOS devices.

Meetinghouse Technologies

Information and resources about broadcasts, the Internet, and computers in meetinghouses: lds.org/help/support/meetinghouse-technology

Pay special attention to the Getting Started and Policies and Responsibilities sections.

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