Stopping Payments (Lost or Stolen Checks)

Policy and Principles

Stop payment on any check that is lost, stolen, or canceled and no longer in your possession.

Procedures

Do this immediately when a check is lost or stolen. Contact your financial institution (in the United States and Canada, contact Church headquarters). Give the following information as appropriate:

• Name of your unit
• Checking account number
• Date of the check
• Name of the payee on the check
• Exact amount of the check
• Check number
• Reason for stop payment
• Replacement check number
• Your name and daytime telephone number

If the check was recorded in LCR, adjust the check amount to zero. To do this, on the LCR drop-down menu bar, click Finance. Click View/Update Expenses. In the reference number column, click the check number. When the Expense screen comes up with the details of the check, click Void. Click Continue and enter the reason for the adjustment, such as “Lost Check” or “Stolen Check.” Click OK.